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One module is for the variables required by multiple procedures, such as retrieving the stored user information. Another module is for the ribbon controls. The last module is for the code to generate custom documents. For this task, create a dialog box (User. Form) where the user can enter the information. Then, save that information to the Windows Registry. Note. Before you begin the following procedure, you must create the VBA project. Also note that, for Office for Mac 2. Windows Registry. On Mac OS, these methods work the same and save information to a . To collect and save user information. In the Visual Basic Editor, create and populate the User. Form with the controls that you will need. To do so, on the Insert menu, click User. Form. If the Toolbox (which contains the available User. Form controls) doesn. You can specify many aspects of control appearance and behavior from this window. Figure 2 shows the completed User. Form object for this example. 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Explicit. Private. Sub cmd. Cancel. In that module, add a procedure to display the User. Form and declare the procedure as a Ribbon control. Sub User. Info(By. Val control As IRibbon. Control). End. Sub. Notice that this example saves the user information to the Registry. That same saved information can then be accessed by other add- ins if needed, such as when creating custom content for Power. Point or Excel. In fact, the code and User. Form from this example could have been created identically in Power. Point or Excel. To create a custom document. For this task, start with a document template such as the company- branded letter in this example. The code for this example generates a document from the template. It then customizes the document based upon user preference and populates stored user information into content controls that appear in the document body and footer. Notice, in Figure 3, that this letter- size document template includes two background shapes (for the gray gradient backing and for the red bar) that will need to be adjusted programmatically if the user. Those shapes have been named for ease of identification in the code using the Selection pane in Word 2. To access the Selection pane, look on the Home tab, and then in the Editing group, click Select. In Figure 3, the name and title in the document body and the address, phone, and email (as well as the phone and email labels) in the footer are in content controls. You can insert content controls from the Developer tab, in the Controls group. In that same group, click Design Mode to access the placeholder text for editing. Click Properties to customize control settings, such as to add the tags that are used to identify content controls in the code that follows. Note. In Word for Mac 2. Instead, consider using table cells or bookmarks as reference points for populating document content as shown in this section. To add a bookmark so that it. Note that you can only do this programmatically. To do so, click in the document where you want to add the bookmark and then, in the Visual Basic Editor, use the Immediate Window to add the bookmark. The code for adding a bookmark at the selection is shown in the following code sample. Selection. Range. Bookmarks. Add(. Template that the code uses to generate a document. The code to generate and customize this document follows. It is a good idea to create a separate module for this code because it is likely to be one of several document types the user could create from a real world version of an add- in such as this. Once this code is complete, add a procedure in the ribbon module created earlier that you can use to declare a ribbon control for calling this macro. Sub New. Letter(). On. Error. Go. To Error. Handler. Dim cc As Content. Control. 'If the user has not yet saved their information, prompt with that option. If Get. Setting(. The template may be damaged. Depending upon requirements, such as if the same user information needed to appear in multiple locations in the document or if information appears on a cover page that might be swapped with another cover page building block, you might prefer to use bound controls. Creating the UI for the Add- in. The add- in UI in this example uses a split button control placed on the Home tab, following the Paragraph group, as shown in Figure 4. To create this Ribbon customization, follow steps 1 through 4 in the preceding custom. UI example. For step 2, use the markup that follows. Add- in customization on the Home tab. This example uses content controls for populating the saved information. But you can take similar action to populate other objects in a Word document or in a Power. Point presentation or Excel workbook. For example, populate content in a table cell or at a bookmarked location in a Word document; in a text box in Power. Point; or in a worksheet cell in Excel. Note. Application events, discussed in the following section, are not widely supported in Office for Mac 2. Power. Point 2. 01. However, you can use the same steps for setting up the module and class module in Excel for Mac 2. See the Note that follows the procedure in the next section for help getting started with application events in Word or Excel. Also note that document- level events are supported in Word 2. Power. Point 2. 01. Interacting with Application Events. There might be many reasons why you want your add- in to interact with built- in actions that occur in the application or in a particular document, such as when the user prints or closes a file. VBA gives you a few ways to interact with events, including those that occur at the application- level (that is, regardless of which document is open) and those that occur at the document- level (that is, only apply to a specific document, such as those based on a particular template). Document- level events are more commonly included in VBA for an individual document or template. And you might create code in your add- in to interact with the behavior that is built in to the document or template. But, application- level events are often more convenient for add- ins because they can be built directly into your Word, Power. Point, or Excel add- in to interact with actions that the user takes. This example examines how to create an application- level event in Power. Point to check company presentations when the user closes the file. The code checks for multiple masters in the presentation and gives the user the option to programmatically clean- up the masters and leave only the original, properly- branded master in the file. Note. The article uses this example because it helps to address a common user complaint, particularly in companies migrating from a version of Microsoft Office that uses the legacy file formats (Office 2. Office 2. 01. 0 (or Office 2. When users copy slides from presentations that were created in an earlier version, they often use the Keep Source Formatting command because it appears to make the slide look like the others in the presentation. But, that command actually adds another master and set of layouts every time that it is used. The results are presentations with an unwieldy number of masters, inconsistent formatting, and bloated file size that users and tech support staff interpret as damaged or corrupted files. A tool that is similar to the example code can be used to help the user before presentations become difficult to manage and to educate the user about the ramifications of specific actions. To create an application event, you must add some code to any existing module in your VBA project, and add a class module for the event code itself. The following example also uses a User. The add- ins are supported on Office 2. Office 2. 01. 3. The add- ins are supported on Office 2. Office 2. 01. 3. User settings, such as Connections, will not be removed.
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December 2016
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